What are safety regulations in the context of corporate travel?
To comply with their duty of care, an in addition to legal requirements, companies enforce safety regulations throughout their entire business. Specific rules for corporate travel are an extension of the company-wide regulations.
Large businesses often write their own safety regulations based on law, common good practice and in-house experience. However, there are also plenty of standardized third-party resources that many companies base their regulations on.
However, safety is not only the responsibility of the company. Employees must also follow rules in order to avoid unnecessary risk.
What do safety regulations usually include?
Any office worker will be familiar with health and safety rules in the workplace but corporate travel brings with it a range of extra risks that require specialized regulations.
Aspects of a generic safety policy include safety training, which prepares employees for potential risks and gives them the knowledge and practical know-how to react.
Furthermore, safety regulations often feature checklists in preparation for trips. These aim to gather key information, such as modes of transport, the reason for travel, activities and an itinerary. They also require travel insurance details and out-of-hours contact numbers for both the employee and the company.
Analysis of destination
Before traveling, destinations must be analyzed. This includes necessary vaccines, religious and cultural customs, and political, medical and security risks.
Who is responsible for safety regulations?
All developed countries have health and safety for the workplace written into legislation. This covers the vast majority of common risks that apply to most companies but is not very expansive.
Companies also implement their own rules in addition to legal obligations. These extra rules are often specific to the kind of work a company carries out. For example, journalists follow company safety regulations on top of laws and good practices.
When businesses set out their own rules, it is usually the responsibility of the company’s security or HR department.