Who handles business travel at your company? Is it the finance department, a travel planner, or an admin?
If you’re an HR professional, booking business trips might not be one of your daily workplace tasks. But that doesn’t mean you shouldn’t be involved.
As a human resources manager, it’s your responsibility to ensure employee safety and performance, and to make your company attractive to new talent. Business travel is directly connected with these areas.
When it comes to onboarding a new tool to automate some aspects of business travel management, HR teams are often an important part of the process—especially if they work for a small or medium-sized business.
TravelPerkdata show that in nearly 10% of cases, an HR professional is the point of contact between us and the companies we serve.
Read on to learn more about business travel for HR departments.
Employee travel programs involve some level of risk. While hopefully, everything will run smoothly, there’s always a chance that travelers may lose their documents, fall ill, or have an accident during their journey. It’s up to employers to take precautions to lower the likelihood of these incidents and to ensure they’re properly dealt with if they do happen.
Just as most HR departments have a plan in place to deal with emergencies (like a fire in the office), they must also
create a plan to deal with emergencies on the road. This will protect traveler safety and well-being, while ensuring legal compliance.
The same study also showed that nearly 60% of North American travelers say a company’s travel policy is an important factor when considering a potential new employer—so business travel initiatives are also key for hiring and employer branding.
HR departments should be aware of their company’s business travel policies so they can share information about those policies with job candidates.
They should also consider how business travel can impact employee engagement, retention, and company culture, either positively or negatively (depending on how employees feel about their travel and booking experiences).
On the flip side, business travel can also have a positive impact on employee performance. 84% of North American business travelers say the quality of their business travel experience impacts their results at work, according to the GBTA. In many cases, travel may boost morale and wellness, improve relationships, or offer unique learning opportunities that aren’t available at the office.
If you’ve been tasked with choosing a
business travel software providerfor your company, you may not know where to begin. Here are some of the most important features for you to look out for:
Your travel management and booking tool should also allow you to easily communicate with travelers in real-time, so they can keep you informed of any changes (and vice-versa).
Before travel, you may want to perform a
travel risk assessmentto ensure you understand the potential risks of the trip. This is especially important in the case of international travel, or on trips where vaccinations or visas are required.
With a software tool like TravelPerk, you can
integrate your travel policies and approval process directly into the platform. This way, you’ll gain full control over compliance without micromanagement. Travelers can ask for approval directly within the app, and you can add restrictions to help them book within policy.
FlexiPerk programlets you make all your trips fully refundable for a small surcharge. This way, travelers can cancel any time up to two hours before travel, and get a minimum of 80% of the trip refunded. In the long term, this can lead to significant cost savings and will give your company greater control over travel expenses and the bottom line.
To learn more about how TravelPerk can help you meet your HR objectives for business travel,
book a free demoto see the software in action today.