We’ve all heard the term “offsite” before. We’ve probably even attended a number of team offsites throughout our professional lives. They’re a fundamental and integral part of what being part of a team means. They help us align on our visions and goals, grow together as a team, get to know other team members, and importantly, form the foundation of what we’ll be working towards for the coming year.
That’s not all that different for leadership teams. Almost all management teams around the world take a day or two each year to come together and plan for their company’s future.
They’ll usually tackle some of the greater questions for the business. What direction is the company headed in? Is our company culture growing and shaping along with us? Where are we steering this company from here to the next 5 or 10 years? These meetings are about peering beyond the horizon and conceptualizing a vision of the future that will shape practical decision-making in the months and years to come.
- Venue & amenities - depending on the goals you outlined for this event, you’ll need to find the corresponding space. For example, if what the leadership team wants is to laser focus on brainstorming and problem-solving sessions, you’ll need a hotel or an Airbnb with a comfortable conference room. If the team also wants to add in a bit of team-building, you’ll need to make sure that your venue can accommodate that.
- Transportation - figuring out how to get the team comfortably to and from the venue can be tricky. While you do want an inspiring location, you also don’t want to make it a hassle for them to get there and back.
- Accommodation - this is another great example of a tool to help you achieve the goals you set out for. For example, hosting an offsite in an Airbnb with plenty of common spaces is a great way to encourage team bonding!
It can also be helpful to provide attendees with a tool like Miro that gives them access to templates for different frameworks. Things like a SWOT table, a BCG matrix, or a lean canvas are just a few examples of useful tools to make each session more actionable.
This person can also be responsible for making sure that all opinions are heard in equal measure, that all planned topics are covered, and that all relevant data is presented in a timely fashion. They can also help keep the momentum of a particular discussion going, or block a topic that would best be discussed at another time.
Now, you don’t have to be the one to actually write the content for them. Many leadership team members prefer to do this themselves or keep it among just a small pool of collaborators. That being said, an integral part of planning a successful leadership offsite is making sure that everyone knows what’s expected of them and are ready to bring their contribution to the table.