With task after task to cross off the list, communications and agendas to manage, the working life of an executive and administrative assistant is a very busy one. Here’s where the helping hand of technology can offer game changing possibilities.From cloud-based services to apps, staying on top of their deadlines and managing all the different tasks they’re responsible for around the office becomes a lot easier thanks to these tools.Ranging from communication tools to time management, project management, file sharing, transcription, expense management and productivity tools, all daily tasks of an executive assistant can definitely benefit from a little help from these services.Keep reading to find out what top 20 recommendations you should consider adding to your executive assistant toolbox!

Travelperk

is an executive assistant tool that serves as an all-in-one platform for business travel bookings. With the platform’s easy-to-use interface users can plan, book, manage, and report all of their business travel.For all executive assistants planning their companies’ trips, Travelperk is definitely the doorstep to a smarter business travel planning journey.

When it comes to Gmail, no introduction is needed. Gmail is probably one of the most basic tools in any executive assistant’s toolbox, and one of the most loved ones considering it has over 1.5 billion active users.

With Google Calendar, managing different calendars and scheduling meetings is no longer a hassle. Its interface is very intuitive and easy to use, allowing users to navigate, schedule, share, and modify events quickly, as well as getting notifications at the right time.

Zoom is the most popular video conferencing tool that anyone, especially in today’s post-pandemic world, should know how to use. Zoom provides a cloud-based service for virtual meetups, whether it’s video meetings or audio-only calls.

Say goodbye to all those emails back and forth with this online scheduling tool that makes scheduling meetings and planning events so much easier. Meetings booked on Calendly are instantly confirmed, making the process much quicker.

An easy-to-use project management tool which is based on the Kanban method. It allows users to manage and collaborate on different projects. With its easy and creative dashboard, users can create lists, organize work and assign tasks to different team members.

Monday.com is a useful tool to manage everything in one workspace. From planning to tracking and ultimately delivering the best teamwork, Monday.com provides all the features necessary.It works as a centralized platform for teams to create workflows, assign tasks, exchange information, monitor progress, and have a quick glance at everyday teamwork schedules.

Two different setups, one for individuals and one for teams, making it easier to navigate through the platform depending on the type of user.

When it comes to expense management tools, Expensify is definitely one of the most popular ones out there. Keep a record of all expenses in one place, automate your accounting, and simplify the monthly closing process thanks to their cloud service.

If saving 1,000 versions of the same document and sending email attachments back and forth between colleagues sounds like a thing of the past, that’s mostly thanks to Google Drive.Google’s file-sharing service is one of the most useful tools for executive assistants, allowing them to create and share different file types, from text documents to spreadsheets, and work on them together with other company members and clients.

A second pair of eyes is always appreciated when it comes to writing documents, and that’s exactly what Grammarly does. This writing tool checks your spelling while you’re writing to make sure every message or document has no grammatical or spelling mistakes.Their technology is one of the most precise out there in this niche, performing over 400 types of checks. The Grammarly extension can be added to your web browser, and a mobile app is also available.

Take your notes to the next level with Evernote! This app is much more than a regular note-taking app, and it helps users organize ideas as well as write down information. Evernote is also useful for managing daily tasks and offers different plans for individuals and teams.

Dropbox offers a powerful cloud-based storage service that allows teams to collaborate and share large volumes of files easily. In fact, Dropbox offers up to 2 TB file storage, including a free plan of up to 2 GB.

Handling communications, managing tasks, staying on track with due dates… Those are tasks that take a lot of an executive assistant’s time. Simplify them using Slack, a collaboration hub with useful features such as search, shared channels, chat rooms, and file sharing.

Microsoft’s email service remains a classic, used by companies of all sizes around the world. Every executive assistant should definitely know about this tool and its features, which include email management, calendaring, taking notes, contact and task management, and much more.

Another efficient tool for executive assistants to manage teamwork and projects is Asana. The features available help increase team productivity and manage deadlines easily, to ensure tasks are performed in time. Automated collaboration, task assignment, activity feeds, notifications and email integrations will make teamwork run smoothly.

Say hello to your new assistant, which will make note-taking easier by transcribing speech to text in the form of smart notes. Very popular for transcribing audio notes from meetings, Otter.ai is a fast tool that relies on artificial intelligence to take a huge task off your shoulders.

Cabinet is an all-in-one executive assistant tool that will help you stay productive and organized. It’s specifically designed for executive assistants to keep everything in one virtual “cabinet”, such as executives’ information and preferences, as well as manage calendars and to-do lists.

Take full control of your inbox and become an email pro with Boomerang, an email integration that allows you to schedule emails, snooze messages, track when your emails are read and much, much more.

If you work with a remote team or remote collaborators, you know how annoying it is when time zone issues get in the way of your planning. Make coordinating global meetings easier with Time Zone Ninja, a website-based tool that identifies a time that suits all users from different time zones.

Executive assistants do have an incredible ability to remember information, but passwords? That has become nearly impossible nowadays, with all the different passwords an average person uses—not to mention a company.Lastpass helps users manage and track their login information and passwords for all of their accounts.

Keeping up with the working pace of today’s world is not an easy task. Companies rely on executive assistants to be on top of different calendars, deadlines, projects, files and information, which requires multitasking and using different skills. By using the tools listed in this guide, these workplace superheros finally have someone to rely on to stay efficient and productive.