Question 1

How do I claim a VAT refund on TravelPerk's platform?

Accepted Answer

TravelPerk maintains a VAT-friendly inventory of services. When you book, you can be confident of claiming a VAT refund from your business travel. We also handle VAT invoice collection and ensures these invoices are VAT-compliant. You can use the VAT calculator to estimate your VAT refund. TravelPerk also has a team of VAT specialists ready to provide extra assistance.

Question 2

Can I claim VAT back if I am not VAT registered?

Accepted Answer

In short, no. Your business needs to be registered for VAT in order to reclaim it.

Question 3

Can I also reclaim VAT on foreign travel?

Accepted Answer

Yes. You are not limited to recover VAT on domestic costs, you can recover VAT on travel in countries where you do not have a VAT registration. Your entitlement to recover VAT is based on the rules in the country where the trip takes place. For example, VAT is generally not recoverable on hotel stays in Ireland, and this rule applies the same to an Irish company as it does to a company which is VAT registered in another country e.g. UK company. However, as the rules are based on where the trip takes place that means that the same Irish company could recover VAT on UK hotels. This is because VAT is recoverable on UK hotels (subject to UK VAT rules). By recovering the VAT incurred on trips when employees travel abroad for business you can reduce the cost of travel by between 5% and 25%. The mechanism for recovering foreign VAT is different to recovering domestic VAT but TravelPerk can help you with this process.

Question 4

Do I need a VAT receipt to make a claim?

Accepted Answer

In order to recover VAT on business travel, you will need a valid VAT invoice in the name of your company. Without a VAT receipt, a refund is very unlikely.

Question 5

Can I get a VAT refund on hotel stays?

Accepted Answer

This depends on the country in which the hotel is located. The VAT rules are different from country to country. TravelPerk can help you calculate the amount of VAT your business can recover on travel related costs.

Question 6

Can I reclaim VAT on fuel?

Accepted Answer

Yes. You can reclaim all the VAT on fuel if your vehicle is used for business purposes.

Question 7

Can I claim VAT back on food and alcohol for staff?

Accepted Answer

You can reclaim VAT on employee travel expenses for business trips, including meals and accommodation. Note that you cannot reclaim VAT if you pay your employees a flat rate for expenses.

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Frequently asked questions about VAT recovery

How do I claim a VAT refund on TravelPerk's platform?

Can I claim VAT back if I am not VAT registered?

Can I also reclaim VAT on foreign travel?

Do I need a VAT receipt to make a claim?

Can I get a VAT refund on hotel stays?

Can I reclaim VAT on fuel?

Can I claim VAT back on food and alcohol for staff?

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