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Admin - Manage

Policies

Control travel spend

Control spending by setting up a travel policy:
  1. Go to Account Settings
  2. Travel Management
  3. Travel Policies

Policies for each type of expense

Set up different policies for air, rail, car, stays and in-trip expenses.

Select cabin class

Define which class of seats are in-policy for train trips.

Dynamic policies

With prices constantly fluctuating, what is a bargain one day can be expensive the next.
Set up dynamic budgets to use your travel budget more wisely. Find out more.

Approvals

Did you know?

59% of all TravelPerk manual approval requests were for in policy trips, with 15% seeing price increases.*

Set up automated approvals to save time and money.
*January 2022 — September 2022

Notify trip approvers

Keep reviewers in the loop by setting up notifications for automatically approved trips.

Get the right people to approve trips

Set up approvals based on your company hierarchy or cost centers.
Bring in your cost centers and approvals from any HR app from our marketplace, or create them manually.

One tap. Approved.

Approve with just tap by connecting TravelPerk to Slack.

Express approval for booking changes

Save time - get 15 hours faster resolutions on modification changes.
Reduce travel cost by 16% on changes for pre-approved trips.
Save money by avoiding price rises waiting for trip approvals.
Use express approvals for trip modifications.

Invoicing

Simple invoice formats

Invoice formats are pre-set but include all the key details you need. If you have set up in VAT in TravelPerk, then you'll get a handy VAT breakdown with your invoices.

Choose when to receive invoices

You can choose when you receive invoices by email. Receive them as soon as each trip is booked or consolidated weekly, fortnightly or monthly invoices.
Did you know? When you pay and when you receive invoices can be different. By default you and charged instantly, as soon as a booking is made.

All your invoices in one place

Click on 'Invoices' in the top right menu to see your invoices. You can filter by date or by invoice profile.

Reporting

Want to report on business travel?

  1. See an overview of your trips with our travel insights.
  2. Manage expenses and reclaim VAT with our finance overview.
  3. Monitor your carbon emissions with our carbon footprint report.

Looking for savings?

Use the VAT insights in our finance overview to see how much you could reclaim.

Need more granular reporting?

Set up cost centers & labels.

Matching reports data with your invoices?

  1. Make sure your filter settings match
  2. Check your currencies (we use your default currency)
  3. Trips may take up to 24 hours to appear in your reports

Compiling data from multiple reports?

Create and download a customised set of data in just a few clicks.

Spending too long managing travel expenses?

Use our expenses integrations to automatically send and match invoices between TravelPerk and your expenses system.
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