5 best corporate travel management apps

19 Apr 2024 · 6
From expense management and online booking to coordinating event travel and messaging travelers, corporate travel management can be exhausting. 
Travel managers know how many steps can be involved in the process. To maximize efficiency for your , it’s important to have the right travel management tools. That’s where interactive corporate travel management apps and online booking tools come in. Using these business travel apps, small businesses and large companies can save money, access , and book flights, hotel rooms, Airbnbs, rental cars, and more. 
They can also administer corporate , meet sustainability goals through , and manage all kinds of functions related to business travel and bleisure trips. Discover the 5 best apps and travel management platforms for business travel, and streamline your business travel booking processes today:

1. TravelPerk

Best for travel booking and managing business trips.
TravelPerk App store
With TravelPerk, your company can manage all its business travel needs in one place. From booking to expense management, reporting to VAT refunds, carbon offsetting to travel policy compliance, this centralized travel management platform has everything you need for a seamless travel experience.
TravelPerk is an all-in-one, user-friendly SaaS platform for business travel management with a handy mobile app. Using the app, you can connect with human travel agents 24/7 for seven-star customer support. 
You’ll also have easy access to your business travel itineraries, so you can manage your flights, trains, car rentals, and hotel bookings with paperless confirmations (so you don’t have to sort through confirmation emails). Get real-time flight status updates and stay on top of your trips.
TravelPerk also enables flexible travel: with the feature, you can cancel a trip any time and get 80% of your money back. And users can search TravelPerk’s industry-leading inventory and book cost-saving options that are in just a few taps.  
App Details:
  • Platforms supported: iOS, Android
  • Languages supported: English, French, German, Spanish, Italian
  • Pricing: TravelPerk offers a Starter plan that offers five free bookings a month, alongside various paid memberships:
    • Premium: $99/month + 3% booking fee
    • Pro: $299/month + 3% booking fee
    • Enterprise: Custom
Download the TravelPerk app for or for app store.
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2. Pleo

Best expense management software.
Pleo app store
Pleo is an expense management solution that helps teams buy what they need, while leaving the finance team in control. Team members can make purchases and then receive notifications to take a picture of the receipt, tracking their spending. They can then get an automatic reimbursement through the app.
The Pleo app tracks spending in real time, and allows team members to track and pay for invoices in a centralized place. If needed, finance managers can also freeze physical and virtual credit cards and set individual spending limits.
Pleo integrates with accounting software providers like Quickbooks, Sage, and Xero. It also , so travel managers can use it to track travel costs and set spend limits. Just make a booking with your Pleo card on TravelPerk, and Pleo will automatically fetch the details within their app. 
App Details:
  • Platforms supported: iOS, Android
  • Languages supported: English, Danish, Dutch, Estonian, Finnish, French, German, Irish, Portuguese, Spanish, Swedish
  • Pricing: Pleo offers a Starter plan designed for entrepreneurs and micro-companies, alongside various paid plans:
    • Essential: €45/month or €39/month if billed yearly 
    • Advanced: €99/month or €89/month if billed yearly 
Download the Pleo app for or for app store.

3. Yokoy

Best for spend management for medium and large businesses.
Yokoy app store
Formerly known as Expense Robot, Yokoy offers end-to-end automation for business expense reporting, invoice processing, and corporate card processes. The tool is equipped with Machine Learning technology that continuously improves as the app is used
Yokoy supports multiple currencies, legal entities, and rank-specific policies within the app.
Yokoy offers integrations with software like SAP, Sage, and Oracle NetSuite. It also . When you book business trips with TravelPerk, you can have all relevant data automatically sent to Yokoy in real time
Policy compliance checks, account bookings, and VAT validation and reclaim will all be handled within Yokoy. 
App Details:
  • Platforms supported: iOS, Android
  • Languages supported: German, English, French, Italian, Chinese (Simplified)
  • Pricing: Yokoy offers custom pricing based on each business’ unique requirements. The pricing model is based on the number of users, and is charged on a per-user/month basis. The smallest package is 50 users/month, plus a one-time set-up fee and implementation costs.
Download the Yokoy app for or for app store.

4. Travel Ibex

Best for customer relationship management and travel itinerary management.
Travel Ibex dashboard
Travel Ibex is a software platform that can be accessed via smartphone. It offers several different functionalities, and the company is also able to develop custom plugins to suit specific business needs.
Within the platform, users can manage role permissions and approval workflows, customize their own dashboards, and more. This customer relationship management (CRM) and booking system is designed for travel advisors who want a solution to prepare itineraries and travel plans for their clients.
The CRM functionalities allow you to manage customers, passengers, vendor contacts, or travel agents. You’ll be able to keep track of all the conversations you have with them, so you can easily identify cross-sell and upsell opportunities without hassle. 
You can also manage quotes and bookings, eventually creating a complete itinerary which can be sent to the customer. 
App Details:
  • Platforms supported: Travel Ibex is an online app that can be accessed on Wi-Fi or data via smartphone without any installation. 
  • Languages supported: English, Spanish
  • Pricing: Travel Ibex offers affordable monthly license fees which are billed quarterly. These include:
    • Light: $39/month per user
    • Standard: $89/month per user
    • Premium: $119/month per user

5. Roomex

Best for employee travel management and expense tracking.
Roomex app store
Roomex is a travel and spend management platform that brings control and visibility to travel spend by helping travelers book, manage, pay, and analyze all their accommodation and travel expenses in one place.
Using the Roomex business travel management app, travelers can view, categorize, and upload receipts images for transactions made using their Roomex Expense card. All they need to do is take a quick photo of their receipt. Roomex also helps travel managers keep track of staff with a live Duty of Care map for risk management, in case of disruptions to travel arrangements or other unexpected circumstances.
App Details:
  • Platforms supported: iOS, Android
  • Languages supported: English, German
  • Pricing: Roomex offers a free version for manual corporate travel booking, and a travel management solution for a fee starting at 3% per booking. 
Download the Roomex app for or for app store.
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