​​The 6 best travel & expense software tools in 2024

The average US business trip cost is

$1293

. Corporate travel expenses stack up, and it’s essential that businesses keep track of their travel expenditure.

Managing travel is a lot of work—but travel and expense management tools ensure you’ve got a strong overview of all your travel expenses.

With the right tools and software, business travel becomes a lot easier to book, amend and manage. It also can

help save money and avoid any overspending

, which is essential for small businesses with limited budgets.

Businesses of all kinds can benefit from

corporate travel and expense management software

. It's key to ensuring you’ve got a comprehensive overview of your corporate travel spending and experienced customer support if you encounter any difficulties. It also helps with booking travel in line with your

corporate travel policy

and streamlining your invoice process.

Let’s take a look at exactly when your organization should consider investing in a travel and expense management solution.

The tell-tale signs are easy to see, let’s take a look:

Travel and expense software can also help find you better deals on travel and accommodation with negotiated rates. Better deals help you lower your overall travel spending—making life a lot easier for your

corporate travel manager

.

Travel and expense management solutions are a win-win for saving on your travel expenditure.

Travel and expense management software can help provide a solution to those employees who are responsible for organizing business travel, tracking, and monitoring. A T&E software solution can help make corporate spending more manageable, as well as provide a better experience for your travel manager.

Employees should feel confident in their business travel and know what regulations are in place, like your company’s travel policy for example. That means providing them with the support they need to help book travel efficiently and within the boundaries of the company’s travel requirements.

Travel and expense management solutions help you streamline corporate travel from start to finish. Intuitive tech makes for a smoother booking process, and the support offered ensures your employees always know what’s going on.

Consider using a travel management company—alongside expense management, these platforms enable companies to manage all things business travel. Whether it’s travel booking, traveler tracking, flight changes, or any other corporate travel need—travel management solutions can help simplify your corporate travel.

The team or manager responsible for

booking corporate travel

should consider the following factors, and how important they are for their travel unique needs.

Hard-to-use software leaves room for silly mistakes—you want to make the process as simple as possible.

Consider the dashboards that users see when using the software—is it confusing and outdated? Or is it intuitive and modern? You want a solution that everyone in your organization can easily navigate—from travel managers to traveling employees.

Look for an expense software that has a comprehensive approach to onboarding, or—better yet—a solution that doesn’t require in-depth knowledge to manage business travel. Where possible, request a demo before committing to a purchase.

User profiles ensure that your team has access only to what they need, thus increasing data security and control. It’s easy to set up and assign roles, and profiles can be updated as needed.

Your travel policy outlines the rules relating to travel spending, and ensures your employees stay within your travel budget. The software you choose should

integrate with your travel policy

. That way, you can keep track of travel expenditure and ensure your employees remain in-budget on their travels.

Reimbursing your employees should be a priority, especially when they’re

being left out of pocket

by the business they work for—affecting employee satisfaction.

Expense tracking and receipt scanning capabilities help manage expenses and reimbursements efficiently. Receipt scanning, for example, ensures all employees are providing accurate expenses and that you have evidence of it for VAT and tax purposes.

Whether it's getting approval on proposed trips or automating the invoicing process—you need a tool that streamlines your travel booking and reporting.

You want to look out for integration capabilities with tools you’ll use alongside your solutions, such as:

Integration capabilities differ from solution to solution, so make sure to pick a T&E solution that integrates with everything you need.

TravelPerk’s main benefits include:

TravelPerk also offers a

flexible travel solution—FlexiPerk

—to help businesses limit unnecessary travel spending. With FlexiPerk, businesses can claim 80% of their money back when canceling up to two hours in advance.

Businesses can also keep an eye on their sustainability goals with GreenPerk—

TravelPerk’s carbon offsetting solution

. Businesses can book business travel with the environment in mind, and

support green initiatives

hand-picked by the TravelPerk Sustainability team.

TravelPerk’s comprehensive travel management solution is easy-to-use, and the expense management integrations enable one simple workflow for all corporate travel needs. TravelPerk offers everything that you need from your travel and expense management solution.

Try TravelPerk today

to discover its high-quality, professional services first-hand, and start simplifying your corporate travel process.

Fyle’s main benefits include:

Fyle can’t help with organizing corporate travel, but its integration with TravelPerk gives travel managers one place to manage all business travel processes. Any trips booked with Travelperk will be created as expenses within Fyle with invoices added to the booking as attachments. The two solutions work side by side to give you a complete overview of your travel spending.

Fyle provides a simple platform that—when integrated with your favorite solutions—offers a seamless travel and expense management process. One such integration is the

integration with TravelPerk

, which enables businesses to manage travel and expenses in a truly connected manner. Whenever an invoice is created, a corresponding expense is automatically added to Fyle and categorized by type.

SAP Concur’s main benefits include:

SAP Concur—like TravelPerk—offers a complete solution for managing business travel and expenditure. However, TravelPerk has a lot more to offer for smaller businesses when it comes to booking corporate travel:

TravelPerk helps businesses save on travel and seamlessly manage expenses

with no hassle. SAP Concur offers similar solutions, just without the intuitive interface and expert support team.

Let’s take a look at how SAP Concur stacks up when looking at reviews:

According to TravelBank, its main benefits include:

We can also look to review sites for extra info:

TravelBank offers similar benefits to TravelPerk, but the latter triumphs with a number of additional capabilities:

Overall, users report finding TravelPerk

easier to set up, use, and administer

than TravelBank. Reviewers find that TravelPerk meets their needs better than TravelBank, and that the high-quality support provided by TravelPerk’s customer support team can’t be found elsewhere.

According to Zoho Expense, its main benefits include:

Whilst Zoho Expense offers a comprehensive suite of features, there are areas that customers aren’t quite satisfied with—such as customer service and inventory capabilities. TravelPerk solves these main points by offering:

Zoho Expense’s main offering is expense management, meaning they fall behind when it comes to corporate travel. TravelPerk provides a seamless approach to both corporate travel and expense management with an innovative platform and intuitive integrations. Plus, users rate TravelPerk higher than Zoho in all key areas—such as

ease of use, quality of support, and product direction

.

With Emburse Certify, you can deliver expense reports, organize accounts payable, and quickly manage invoices all on one platform.

According to Emburse Certify, its main benefits include:

Let’s also take a look at how Emburse Certify performs on top software review sites:

Emburse Certify offers a powerful expense management solution for businesses big and small, and—

when paired with a TMC like TravelPerk

—helps you ensure all travel and expenses are under control. TravelPerk helps you manage all things corporate travel, and Emburse Certify streamlines the expense management process—a match made in heaven.

Let’s take a look at Divvy’s top features:

Here’s how Divvy performs when it comes to ratings:

Divvy also integrates with TravelPerk

to speed up the travel expense management process. The integration gives SMBs in the US a centralized portal to book, manage, and report on travel. It gives business travelers and managers complete financial control to limit overspending and give real-time visibility into travel expenses.

Ramp’s top features include:

Let’s take a look at Ramp’s review platform ratings:

Ramp is another tool with powerful integrations,

including one with TravelPerk

. Ramp and TravelPerk work together to provide business travelers with all-in-one travel and expense management—including corporate cards and real-time travel expense updates.

A comprehensive travel and expense management solution helps both the travel manager and the finance manager create more cost-effective travel programs.

Get in touch today

to find out how TravelPerk can simplify your corporate travel, and provide key insights for continually improving your travel processes.