The world of business travel is slowly beginning its recovery after the impact of the pandemic, and companies start traveling again. Travel plans are back, although with slimmed-down budgets and a higher need for efficiency.
Planning your next business trip can seem like a much more complicated task than before, but technology is now on our side! What better place to start than your travel companion and lifeline — your smartphone? Wherever you’re traveling for work next, these business travel apps are sure to ease some of the chaos on your next business trip and help you get back on the road again.
The best way to book and manage business travel.
TravelPerk is the fastest-growing travel management platform in the world. It provides users with a seamless end-to-end travel management experience—from booking to reporting, this platform (with a mobile app!) makes managing business travel easy.
You can book flights, hotels, trains, and cars on TravelPerk; receive real-time information on travel restrictions worldwide; change any aspect of your trip at any time and get 80% of your money back; and offset your carbon footprint for any trip taken. All in one place! Not to mention that users can enjoy 7-star customer service, get attended in 15 seconds by people, not bots, and businesses can have full visibility and control over their travel expenses.
The ultimate public transit and mapping service
CityMapper is available in big cities across Europe, Asia, and North America. The mobile app provides reliable and accurate routes — great for business days filled with meetings, hotels, and restaurants across town. Get different options for getting from A to B based on time, the amount of stops/changes you’re willing to make, and preferred means of transportation.
Online and offline navigation
Google Maps is #1 for allowing you to navigate online and offline, pin places in advance, share locations, and compare options in transportation. It’s extremely reliable and lets you be local. Another perk is how the app allows you to search for anything from vegan restaurants to pharmacies, or cafés with Wi-Fi that are open right now.
Snap a photo, import, and expense reports are done!
With Expensify, you no longer have to worry about where you keep physical receipts. Their on-the-spot submission saves hours of sorting through old receipts and invoices!
Expensify is simple, it’s free, and it’s designed for business travelers. There is basically no reason not to try it, even before your company decides to implement it.
We love it so much that we partnered up with Expensify. Not only do we share customers, but also a product philosophy; designed for the end user, simple to use, and aimed at earning our user’s trust.
Scan a card is the new business card
Remembering topics and people can be a challenging task at conferences. CamCard Business Card Scanner is just what its name suggests — it lets you scan the cards and it picks up all the important details. The scanned cards then directly connect to your CRM, in our case Salesforce, making it easy to input details in less than a minute.
Living the digital nomad life
Workform lets you search any city for the best coffee shops, cafes, and coworking spaces for remote workers, catering to the growing force of freelancers, creatives, and digital nomads. Fast Wi-Fi, good food, and cool people – what more does one need?
Working from anywhere
Hail to Google Drive for lightening our inboxes and hard drives. The ability to make live changes in documents, spreadsheets, and presentations is pretty amazing and invaluable to business travelers. Access any file you need and work on it in collaboration with your colleagues, no matter where you are and if you’re working on a laptop or on your phone!
Community language learning
Busuu allows you to learn a language in an engaging and progressive way with real-world applications of the language. Possibly the most engaging factor is the community aspect where you can write and speak with native speakers and have them correct your translation.
Super simple currency converter
If simplicity is your jam, Valuta+ is definitely worth looking into. The app is incredibly user-friendly, and it allows you to mark your favorite currencies to help you avoid scrolling through the list to find the right one. It also works offline, which is useful if you’re out with no internet connection, doing some local shopping, and can’t quite remember the exchange rate.
Business + leisure = bleisure
A business trip is not only about accommodation and transportation, it’s about experiences. Just because you are traveling for business shouldn’t mean that life stops. GetYourGuide lets you book city tours in order to make the most out of your two days in Berlin, Dublin, or say, London.
Choosing where to go next
Reviews, suggestions, transparency, and star ratings — TripAdvisor is a great way to get the lay of the land in a new city. It’s simple to use and adds great value to your travels no matter how short, or long, they are.
The Right Taxi App in the Right Place
Many of the best taxi and ridesharing apps change by the city. For example, Uber is great in Milan, Lyft in San Francisco, and FreeNow in Barcelona. FreeNow is a leader in many European cities, including those places where other apps such as Uber are not available or are considered illegal.
Cards, tickets, and boarding passes on your smartphone
Turn your iPhone into a digital wallet where you can carry all your credit cards, tickets, and even hotel bookings! The best thing about this app for iOS users is that it’s easy to access what you need, when you need it — with a few simple taps, you can easily pay using your credit card without having the physical card with you, or retrieve your boarding pass for faster boarding.
Android’s smartphone wallet
If you’re an Android user, you can use Google Pay for all your contactless credit card transactions and to check-in, as well as save your reservations, boarding passes, and even certain types of ID cards. Google Pay, as is the case with Apple Wallet, uses NFC technology (near-field communication, also known as “contactless”).
Find your next coworking space or meeting room
Are you looking for a place to work that’s not your hotel room? Croissant’s app will help you find a wide range of coworking spaces and meeting rooms around the world, all of which can be accessed with one single membership. The app offers different membership plans, from 10 to 120 hours per month, which can be canceled at any time.
Break the language barrier
Whether you need to translate a long email or a short phrase in different languages, using Google Translate’s app is like having an interpreter in your pocket. The app also has a useful image feature, which allows you to take a photo and have it translated automatically. Translating couldn’t get any easier!
Find gyms around the world
There’s no excuse to skip the gym or your weekly Pilates class anymore thanks to ClassPass. This app gives you access to fitness classes, gyms, and wellness venues in over 2500 cities worldwide. Fitness enthusiasts will love this one!
The world’s favorite video conferencing platform, on your phone
Download Zoom’s app to avoid missing your next conference call due to “lack of laptop” or Wi-Fi issues. A great option for those who would like to be able to access their company’s conference calls even while they’re on the road, and stay up to date on the latest company news.
Flight updates and airport guides
Flio’s app is a great travel companion that will keep you updated on real-time flight information, including delays, gate changes, boarding times, and baggage claim belts. Thanks to the app’s interactive airport guides you can easily view gate locations, food options, shops, transportation, and terminal maps.
Airport lounge access made easy
Access all of the airport lounges in the app’s network — no memberships, elite statuses, or first-class tickets required. Starting from $25 you can purchase lounge access using the app and get instant access to the space you need to work, relax, freshen up, and get ready for your next flight. Last-minute reservations are also possible.
Book all types of accommodations and local experiences
When a hotel is not the best idea, or availability is hard to find, Airbnb’s wide selection of homes and rooms could really save your business trip. Apart from accommodation, Airbnb also offers a very interesting way of exploring the city: Airbnb Experiences. Let friendly locals show you around through city tours, photography tours, food tasting sessions, and even workshops. It’s definitely one of the best things to do if you’re thinking of exploring the city and combining business with sightseeing!
As a team, we’re excited about where business travel is headed! We’re doing our part to modernize business travel by making it super easy for travelers and admins alike to manage trips and lower costs. Check out how we can help and consider booking your next business trip with us.