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Best travel management software solutions (free and paid)

21 Aug 2025 · 14
Blog
Best travel management software solutions (free and paid)
Written by
Nick Roberts
Nick RobertsGrowth Marketing Director
Two people sit together, focused on a laptop. The woman wears glasses and a beige jacket, and the man wears glasses and a striped shirt.
Travel management software varies widely in features and focus. While some are end-to-end tools, others might focus on specific aspects of managing business travel, such as expense management. 
Finding the right tools for the scale and demands of your business can help simplify group travel booking, manage expenses, and maintain compliance more efficiently and affordably.
In this article, you’ll find our top picks for the best travel management software solutions. We’ve categorised them by features such as booking business travel, managing travel expenses, preparing itineraries and travel arrangements. You’ll also find recommendations for small businesses and enterprises.

What is travel management software?

Travel management software helps businesses manage and automate planning, booking, and expense processes of company travel. Core features of a good travel management software include:
  • Online booking tools to book and manage employee travel and itineraries.
  • A large travel inventory to get you the best rates across a wide variety of options.
  • Travel policy enforcement to ensure adherence to company policy.
  • Travel expense tracking to track and manage employee expenses.
  • Reporting and analytics to help manage your travel budget.

Travel management software considerations by business size

Many business travel management solutions are suitable for the majority of companies. However, special attention should be given to the following aspects, which may be affected by the size of the business and impact your decision:
  • Onboarding: Quick, smooth onboarding and migrations from other tools will help you get up and running as soon as possible. Many enterprise travel management solutions can take a month or more to deploy.
  • Speed of improvements: Enterprise tools are typically less flexible in how they can be used, and iterations are made with the needs of larger companies in mind. Smaller businesses should consider solutions that are designed to deploy more impactful changes, faster.
  • Integrations: Enterprise tools typically don’t offer many third-party integrations. Businesses that use their own expense management solutions or other travel-related tech, must check that your chosen travel management solution can integrate with your existing tech stack.
  • Pricing: Choose the best tool for your budget. Tools that cater to small or medium-sized businesses typically have more affordable and flexible pricing options that don’t require binding contracts.

Best travel management apps for mid-size and enterprise organisations

1. TravelPerk

TravelPerk pricing

TravelPerk offers a free self-service Starter plan, with access to the following crucial tools:
  • Industry-leading travel inventory of flights, hotels, trains, and cars
  • 24/7 customer support
  • Travel data reports
  • Consolidated invoicing
  • Travel agent service
  • Access to TravelPerk’s negotiated rates
  • 5 free bookings per month
If you need more support and solutions, the Premium package costs £99/month and includes policies and approval processes, TravelCare risk management, FlexiPerk cancellation policy, and a concierge service.
The Pro package costs £299/month and includes an expenses API, budgets by cost centre, a rates negotiation service, and access to negotiated rates.
Screenshot of the TravelPerk homepage, showing a hand holding a smartphone with TravelPerk's app on the screen. Title reads 'Travel for work made simpler and smarter'
TravelPerk is a travel management platform that enables users to manage the entire business travel booking process via its centralised, end-to-end digital platform. Along with access to an industry-leading travel inventory for flights and accommodation,  users can also benefit from TravelPerk’s VAT recovery solution, a carbon offsetting programme, and FlexiPerk, a cancellation policy that grants users the ability to cancel business trip arrangements up to two hours before departure with a guaranteed refund of 80%.
A good travel management solution should offer integrations with the most popular expense management tools. TravelPerk offers 18 different expense management integrations, as well as a huge catalogue of other third-party integrations that help streamline processes whether you’re booking for one person or a large group.
Other key TravelPerk features include:
TravelPerk is a comprehensive travel management app for all-in-one travel booking and management, focused solely on corporate travel management and the needs of businesses. 
See how TravelPerk can streamline your organisation’s business travel programme with a free demo.
Starter
Premium
Pro
£0 /month for the first 5 bookings each month, then it’s 5% / booking*
£99 /month +3% / booking*
£299 /month +3% / booking*
Make travel for work simpler and smarter with the platform everyone can use.
Save time and control costs with additional resources and extra support—from onboarding to booking.
Optimise your spend instead of waiting for month-end with customised real-time reports.
*Minimum $2 fee per booking; maximum $30 fee per booking.
To find out more, visit our pricing page.

TravelPerk ratings

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2. Booking.com for Business

Booking.com business travel homepage with search tool for hotels, car rentals, and flights, featuring trip options and savings details.
Booking.com is an online travel agency and marketplace. Users can search for accommodation, flights, car rentals, and package deals. The search platform is available in 43 languages, and the company runs a rewards programme and a range of discounted booking options.
The company does offer a booking option for work travel - Booking.com for Business. However, since the platform has been built with a focus on leisure travel, there are many features it doesn’t offer to companies.
For example, Booking.com offers limited transportation options. Plus, there is no VAT recovery function or carbon offsetting options, a lack of integrations with third-party solutions, and no traveller tracking.
While Booking.com’s platform is easy to use, an all-in-one solution may provide time and cost-saving benefits such as corporate discounts, scaling and invoice management.

Booking.com pricing

Booking.com is free to use, but third-party aggregators often charge customers specific fees.

Booking.com for Business ratings

Capterra rating unavailable

3. Kayak for Business

Three people smiling near a staircase with text about KAYAK for Business plans: Biz, Biz+, and Enterprise, each with different pricing and features.
Kayak for Business is a free travel search and booking engine that functions in the same way as its consumer platform, Kayak. It’s a travel aggregator platform that searches hundreds of travel sites to find and display flight, hotel, and rental car options.
Users can automatically generate travel itineraries that include flight information, boarding passes, hotel, and restaurant reservations. Plus, companies can integrate their travel policies into Kayak for Business, which means that when trips are booked, managers will be shown whether they land inside the policy.
Keep in mind that since Kayak for Business is a search engine, the free solution does not come with a customer service function.

Kayak for Business pricing

The Biz plan is free to use, although all changes, cancellations, and refunds must be processed via the original provider, and there is no option to add users’ negotiated rates.
Biz+ and Enterprise plans start from £20 per trip booked and include 24/7 customer support, among other features.

Kayak for Business ratings

Capterra rating not available.

Travel management software for small businesses

4. BizAway

Illustration of a business traveller with a suitcase, surrounded by digital screens and transportation icons, promoting BizAway's travel management services.
BizAway is a web-based travel management system designed for both small businesses and multinational organisations. BizAway supports multiple languages including English, French, German, Italian, Spanish, Dutch, Portuguese, and Russian.
As a booking solution, the aim is to streamline the process of booking, tracking, and managing business trips by automating the entire travel and expense process, from online booking and pre-trip approvals to tracking and reporting expenses.
It also offers user self-service, a tailored solution that can be customised to a business’s specific needs, and exclusive fares for employees to book travel for personal purposes.

BizAway Pricing

BizAway offers three subscription options:
  • Essentials: €3 for every booking made.
  • Advanced: €5 for every booking made, plus access to travel risk management and custom approvals and policies.
  • Custom: Customized subscriptions for individual businesses.

BizAway ratings

5. Routespring

Routespring Screenshot
Routespring is a travel management software solution for small businesses that is focused on centralising payments for business travel.
Its goal is to eliminate your reimbursement processes and expense reporting by allowing you to set up proactive spending controls and eliminate out-of-pocket expenses.
Users can also make travel arrangements and get real-time visibility into travel spend. 

Routespring pricing

Routespring offers four pricing tiers:
  • Basic: Free for 5 bookings a month, then 4% per booking.
  • Economy: £35/month and 2% per booking, plus access corporate rates on cars and hotels.
  • Business: £249/month and 2% per booking, plus access corporate rates on cars, hotels, and flights.
  • Enterprise: Customised subscriptions for larger enterprises.

Routespring ratings

Travel management software by business size - comparison

TravelPerk
Booking.com for Business
Kayak for Business
BizAway
Routespring
Target Audience
All business sizes
Individuals / Basic business use
Small to Enterprise
SMEs & Enterprise
Small businesses
Core Function
All-in-one travel and expense management
Online travel agency (OTA)
Travel search aggregator
Automated travel & expense booking
Centralised travel payment solution
Key Features
VAT recovery, policy automation, 24/7 support
Leisure-focused, limited business features
Policy integration, auto-itineraries
Self-service, customisable, exclusive fares
Spending controls, real-time visibility
Pricing Model
Freemium (Paid from £99/mo)
Free to use
Free plan (Paid from £20/trip)
Per-booking fee (from €3)
Free plan (Paid from £35/mo + fee)

Travel management apps for managing expenses

Yokoy

Yokoy homepage, an AI-powered spend management platform, featuring a demo button and icons for invoices, card payment, and vendor logistics.
Yokoy is an AI-powered spend management platform designed to help businesses automate and streamline their finance operations through key processes:
  • Expense Management: Automating expense reporting, matching receipts with card transactions in real-time and enforcing compliance with company policies.
  • Invoice Processing: Automating the accounts payable process by utilising AI to capture, extract, and approve supplier invoices.
  • Smart Corporate Cards: Providing physical and virtual cards with customisable spending limits, real-time transaction tracking, and centralised control.
  • Travel Expense Management: Automating travel allowances and integration with travel providers.
Yokoy is tailored for midsize companies and large enterprises seeking to modernise and automate their financial operations, gain real-time visibility over company spend and ensure regulatory compliance. A demo can be requested to see the platform in action.

Yokoy pricing

Yokoy offers customised pricing based on your company's specific setup and needs. The subscription cost will vary depending on the number of users and the selected features.
To obtain an accurate price for your needs, request a quote.

Yokoy ratings

Soldo

Soldo website homepage featuring a colorful hummingbird, financial dashboard on devices, and text promoting financial management solutions.
Soldo is a payment and spend management automation platform suitable for businesses of any size that helps make payments and control and track spending. Soldo is available in the UK and Italy, with passporting to over 30 countries in Europe.
To help businesses automate their workflows, Soldo offers several useful integrations with accounting, expense tracking, document management, and open banking solutions. Plus, the platform integrates with TravelPerk to allow users to export invoices into Soldo for all bookings made using a Soldo card.

Soldo pricing

Soldo’s free version provides access for up to 5 users with basic spend management features. Pricing tiers include: 
  • Pro 5: from £30/month for up to 5 users (up to 2 admins/accountants)
  • Pro 10: from £60/month for up to 10 users (up to 3 admins/accountants)
  • Premium: from £90/month for up to 10 users (up to 3 admins/managers)

Soldo ratings

Pleo

Business spending management interface with "Get started" and "Explore" buttons, showing expenses and transaction details.
Pleo is an expense management app that helps businesses manage the entire expense reporting process from start to finish. Employees receive their own Pleo debit cards and get cashback on company spending. Pleo cards can also be added to Apple Pay, making work-related purchases even easier.
The app enables users to generate invoices, collect payments, track mileage, and plan trips. Employers can set individual spending limits for each Pleo card and adjust them as needed.
Pleo integrates with all major ERP, accounting, and finance software solutions and even with travel solutions, including TravelPerk. This integration enables the automatic reporting of trips booked in the TravelPerk system, and users can enjoy the benefits of one-click travel expense reporting.

Pleo pricing

Pleo offers a free Basic plan, available for up to three users—a great option for entrepreneurs and micro companies who are looking to automate company spending. Pleo also offers two premium options: 
  • Essential Plan: £12/user/month. Users can be reimbursed with or without cards, with free ATM withdrawals and spending limits available.
  • Advanced Plan: £14/user/month, offering 1% cashback, unlimited entity management, a Customer Success Manager, free external bookkeeper access, and open API access.

Pleo ratings

Read our full review of the Pleo platform here.

Ramp

Ramp Screenshot
Ramp is a “5-in-1” software that combines corporate cards, expense management, bill payments, accounting, and reporting into one platform.
Users can earn rewards, enjoy cost savings with customised spending insights, and access built-in spend control. Ramp also offers over 1,000 integrations with other software solutions, including seamless integration with the TravelPerk platform that allows users to automate travel and expense reports and receive 1.5% cashback on all travel expenses with Ramp.

Ramp pricing

Ramp is completely free to use and does not charge any card replacement fees, late fees, or interest.

Ramp ratings

Payhawk

Payhawk Screenshot
Payhawk is an expense and spend management platform designed to help both small and large businesses manage company cards, reimbursements, accounts payable, and accounting processes from one platform. Features include;
  • Automated receipt matching
  • Expense reports
  • Tracking travelling employees’ mileage, per diems, and expense reimbursements in one place.
Payhawk also integrates with TravelPerk to streamline travel expense management processes by importing invoices and expenses and syncing them with Enterprise Resource Planning (ERP) systems and accounting software.

Payhawk pricing

Payhawk offers three subscription options based on whether you want just cards, all-in-one expensing features, or enterprise options. Pricing is customised for each business.

Payhawk ratings

Expense management apps - comparison

TravelPerk
Yokoy
Soldo
Pleo
Ramp
BILL Spend & Expense
Payhawk
Core Function
All-in-one travel and expense management
AI-powered spend management
Spend management automation
End-to-end expense reporting
5-in-1 finance platform
All-in-one expense management
Expense & spend management
Corporate Cards
Integrates with providers
Yes (Physical & Virtual)
Yes
Yes
Yes
Yes
Yes
Key Expense Features
Expense dashboards, consolidated invoicing
Automated reporting & invoicing
Spending controls & tracking
Spending limits, mileage tracking
Spend control & insights
Real-time visibility, budgeting
Automated receipt matching, mileage tracking
Pricing Model
Freemium (Paid from £99/mo)
Custom
Freemium (from £30/mo)
Freemium (from £12/user/mo)
Free
Free
Custom

Other tools and add-ons

Skyscanner

Skyscanner is not a complete travel management platform but is a popular comparison site focused on finding its users the best deals on flights, hotels and car rentals
Skyscanner pricing
Skyscanner is a free service that earns money through commission or referral fees from service providers.

Sabre

Targeted towards travel agencies and large corporations, Sabre offers a robust Global Distribution System (GDS) platform to act as a central hub among travel agencies, airlines and other service providers.
Key features include real-time Inventory, detailed analytics to assess travel patterns and expenses and seamless integration with other enterprise systems.
Sabre pricing
Sabre pricing varies depending on the size of your business and the volume of transactions but is typically focused towards large travel agencies.

Amadeus

Amadeus Cytric is a corporate travel and expense management tool offering an automated all-in-one travel and expense platform. However, it is only available for enterprise users.
Amadeus pricing
The exact pricing will depend on the number of users and the range of features on your subscription plan.

App in the Air

App in the Air is a personal travel assistant app that helps users plan, book, track, and manage their travel arrangements.
While it is not specifically designed for business travel, the app includes several handy features such as itinerary tracking, the ability to check your journey’s carbon footprint, and airport tips from fellow travellers. It also offers integrations with various other travel management apps like TravelPerk.
App in the Air pricing
App in the Air is free to download. Premium plans start at £27.99 annually.

MileIQ

With MileIQ, your employees can track mileage automatically (and accurately) using GPS tracking, eliminating tracking and reporting responsibilities and making mileage reimbursements easier and more accurate. 
MileIQ pricing
MileIQ has a free plan which includes up to 40 drives a month. MileIQ offers premium plans starting at £5 per user, per month.

Tripkicks

Tripkicks is an add-on that provides up-to-date safety and emergency information insights and alerts to help users optimise travel experiences. 
Tripkicks can also Highlight less-expensive alternatives and monitor travel spending against budget to optimise cost savings
Tripkicks pricing
Tripkicks’ basic package is free and offers access to client billing and custom checkout features. Users are limited to four projects. Premium packages start at £29/user/month for unlimited projects and additional features.

PackPoint

PackPoint is a handy packing list app that creates packing lists based on the length and type of your trip (business, leisure, or bleisure) and the weather at your travel destination.
Users can also add details of any travel activities during their trip, like swimming, hiking, beach days, snowsports, etc, as well as information on whether they’ll have access to laundry facilities or not. PackPoint uses this information to create a custom packing list with several categories (essentials, toiletries, etc). 
PackPoint pricing
PackPoint offers both a free and paid version of the app. The paid version is available for £2.99 annually and offers additional features.

Does my company need to use travel management software?

Yes! Small businesses, startups, and large enterprises all need a business travel management system to manage their travel programmes. One of the simplest ways to reduce costs from corporate travel is to explore the many small business travel services on the market.
When organisations rely on processes that aren’t designed or optimised to suit how their employees travel, they’re likely losing precious time, money, and resources throughout the booking lifecycle.
Here are a few ways travel management software can save you time and money:
  • Booking processes can be completed in a few minutes and a couple of clicks
  • You can make significant cost savings by accessing discounted corporate rates, larger travel inventories, and VAT-refundable invoices
  • You can reduce travel and expense costs by integrating your travel policy into the software
  • Employees can self-book their travel, reducing the micro-management involved in traditional booking processes
  • You can relieve your admin of handling all travel arrangements, booking requests, itinerary changes, and cancellations

What to look for in travel management software

From legacy systems to mobile apps, there are many travel software options on the market to choose from.Key features to look out for when browsing travel management software:
  • The ability to integrate travel policies and approval workflows
  • Access to real-time travel spend data and reporting functionality
  • A wide range of business integrations (e.g. Slack, Ramp, PayHawk) that fit with your company’s tech stack
  • A simple and intuitive user experience that supports self-booking
  • Access to 24/7 customer support
  • Extensive inventories and flexible booking options
  • Consolidated invoice management

Find the best travel and expense management software

With an effective travel and expense management provider, companies can ensure that each corporate trip is handled smoothly, with expenses organised and employees happy. Cost-effective and hassle-free, an all-in-one solution will revolutionise the process of planning and executing team trips. 
Reach out to TravelPerk today to see how the team can optimise your corporate travel, and provide valuable tips and insights into how you organise your business trips for the future.
People Working Together On Laptop

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Written by
Nick Roberts
Nick RobertsGrowth Marketing Director
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