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Reclaim VAT on staff expenses
Get the low-down on reclaiming VAT on staff expenses
Use our VAT calculator to see how much you can reclaim on your business travel, and see all other VAT rates in United Kingdom.
Last updated 01.02.22
Enter the gross amount (including taxes) spent for each category to see how much you could reclaim.
TravelPerk's VAT Calculator
- £Local / - £Home
Total amount of VAT you could reclaim
- £Local / - £Home
*The estimates and rates shown on this page are indicative only, and based on the rates published by the EU on the date mentioned at the top of the page. Countries may change rates at any time or offer discounted rates for a short period of time. Recovering VAT is subject to local regulations.
Book your business trips with TravelPerk to make it easy to get up to 25% of your spend back. The VAT reclaim process has never been quicker or easier.
TravelPerk, the world’s leading online travel management platform makes it easy to control your spend.
VAT (Value Added Tax) is a sales tax levied in goods and services. In some countries this is called GST (Goods and Services Tax).
The United States does not have a national VAT rate. Instead, the Sales Tax varies from state to state.
VAT/GST registered businesses can claim VAT back on certain goods and services, certain types of travel. Businesses send a VAT return to the tax authority of their home country.
This depends on your home country. In the UK, repayments are usually made within 30 days of HMRC receiving your VAT return.
Businesses can still reclaim their VAT by filing a return with their home tax authority.
Yes, the table above shows you what you can claim VAT on some elements of domestic business travel.
Yes, you can recover VAT on business travel.
Your entitlement to recover VAT is based on the rules in the country where the trip takes place, not where your company is based.
By recovering the VAT incurred on trips when employees travel to United Kingdom for business you can reduce the cost of travel by 25%. The mechanism for recovering foreign VAT is different to recovering domestic VAT but TravelPerk can help you with this process.
This depends on the country in which the hotel is located. The VAT rules are different from country to country. TravelPerk can help you calculate the amount of VAT your business can recover on travel related costs, and help you recover VAT ready invoices from most hotels.
Yes. You can reclaim all the VAT on fuel if your vehicle is used for business purposes.
You can reclaim VAT on employee travel expenses for business trips, including meals and accommodation. Note that you cannot reclaim VAT if you pay your employees a per diem/flat rate for expenses.
Per diem payments are daily allowances paid to employees to cover costs incurred while on a business trip. Companies typically offer per diems in the form of company credit cards, full or partial expense coverage, or fixed daily rates. Business expenses typically include accommodation, transportation, food, and any other incidental expenses.
In order to recover VAT on business travel, you will need a valid VAT invoice in the name of your company. Without a VAT receipt, a refund is very unlikely. TravelPerk creates VAT compliant invoices for plane, and train trips and can help you collect VAT invoices for your rental car and hotel bookings, and can connect with your expenses app.
TravelPerk maintains a VAT-friendly inventory of services. When you book, you can be confident of claiming a VAT refund from your business travel. We also handle VAT invoice collection and ensures these invoices are VAT-compliant. You can use the VAT calculator to estimate your VAT refund. TravelPerk also has a team of VAT specialists ready to provide extra assistance.