May 8, 2019

Privacy Policy and Disclaimer Applicable for our Prospects

1. GENERAL INFORMATION AND DISCLAIMER

This Privacy Policy is applicable to all services offered on the website www.travelperk.com and the TravelPerk app, along with any pages or services that could be added to the website in the future (the “Services”), and is subject to the terms and conditions set out in the applicable regulations on data protection and on information society services and electronic commerce.

The use of the Services offered by TRAVELPERK, S.L.U., a company duly incorporated pursuant to the laws of Spain, with registered office at Avinguda Diagonal 211, Torre Glòries, 08018, Barcelona (Spain), assigned Spanish Tax Identification Code (CIF) B-66-484.577 and recorded in the Companies Registry of Barcelona in Volume 44779, Sheet 131, sheet B-467263 (hereinafter referred to as “TravelPerk”), implies in all cases the collection of certain information about its Service users.

TravelPerk hereby informs you that is not allowed for minors under 18 years old to use the Services.

2. DATA CONTROLLER

When you contact TravelPerk to request a demo or a contract proposal with the purpose of establishing a contractual relationship between TravelPerk and your company, entity or organisation you work for or collaborate with, TravelPerk acts as controller of the personal data provided for such purpose.

In the event that such demo or contract proposal leads to an effective contractual relationship between your company and TravelPerk, TravelPerk’s use of personal data in connection with such contractual relationship is governed by the “PRIVACY POLICY APPLICABLE TO CUSTOMERS OR DATA SUBJECTS.

For any query, request or clarification regarding the processing of your personal data, you may contact the email and post addresses provided as follows: TRAVELPERK, SLU, Avinguda Diagonal 211, Torre Glòries, 08018, Barcelona, Spain; or personaldata@travelperk.com.

3. PERSONAL DATA SUBJECT TO PROCESSING

For the legitimate purpose set out below, TravelPerk will process your professional or corporate contact details regarding the company, entity or organisation you work for or collaborate with.

Any data generated in relation with the use of our websites by using cookies and information from the log file, including the IP address, the kind of browser, the URLs, the number of clicks and the way in which the User interacts with links, domain names, landing pages and pages visited. Please consult our Cookie Policy.

4. USE OF PERSONAL DATA

The personal data provided to TravelPerk will be used for the following purposes:

  • Managing the prospective contractual relationship between TravelPerk and the company, entity or organisation you work for or collaborate with.
    • Sending, including by electronic means, promotional information about products and services offered by TravelPerk similar to those included in your requests. You may oppose now or at any moment to receive this promotional information by sending an e mail to personaldata@travelperk.com

5. LEGAL BASIS FOR THE DATA PROCESSING

The processing of your professional or corporate contact details in relation to managing the prospective relationship between TravelPerk and the company, entity or organisation you work for or collaborate with, and to send promotional information about products and services offered by TravelPerk similar to those included in your requests, respond to legitimate interests of our company, expressly acknowledged by applicable e commerce and data protection regulations.

6. DATA DISCLOSURES, INTERNATIONAL TRANSFERS AND AUTOMATED DECISION-MAKING

TravelPerk does not disclose data to third parties without first obtaining your consent, except where necessary to fulfil the legal and contractual obligations to which TravelPerk is subject at any time due to its nature and business and/or to comply with your request.

In this respect, TravelPerk hereby informs you that your data may be disclosed to service providers with whom TravelPerk has signed the relevant agreements pursuant to the applicable regulations.

TravelPerk uses services rendered by technology providers located in countries that do not have regulations equivalent to the European regulations. Its use of these services meets all the requirements set by the data protection regulations, with the guarantees and safeguards required to protect your privacy being applied to transfers of your data.

For more information about how your privacy is guaranteed, you may contact the Data Protection Manager through the specified post and email addresses.

TravelPerk does not adopt any decisions that could affect you in a significant manner based solely on automated processing of your data. All decision-making processes of our company related to your requests are conducted with the involvement of a human being.

7. RETENTION PERIOD

Your personal data will be kept for as long as your relationship with TravelPerk continues. After this relationship has ended, TravelPerk will keep your data for the legal statutes of limitations applicable to each processing. In such case, the data will only be processed to demonstrate that we have fulfilled our legal or contractual obligations. Once such statutes of limitations have ended, your data will be deleted or, alternatively, anonymised.

8. SECURITY AND CONFIDENTIALITY MEASURES APPLIED TO THE DATA

TravelPerk has implemented and maintains administrative, technical and organisational measures appropriate to the kind of data it collects and subject to the terms and conditions set out in the applicable data protection regulations, for the purpose of protecting the personal information provided to TravelPerk against unauthorised or unlawful access and accidental loss, damage, alteration or destruction of data. Only authorised staff may access the personal information and they may only do so for the permitted purposes. Notwithstanding the foregoing, criminal acts may be committed by third parties even where TravelPerk uses all the means at its disposal to prevent such acts.

9. YOUR RIGHTS

You may exercise your rights to withdraw any consent you granted, to access, rectification, erasure, portability, restriction and/or objection to the processing of your personal data at any time and free of charge by sending a notice to our Data Protection Manager at the post and email addresses specified below: TRAVELPERK, SLU, Avinguda Diagonal 211, Torre Glòries, 08018, Barcelona, Spain; or to the following email address: personaldata@travelperk.com.

Further, should you consider that the processing infringes the data protection regulation or your rights, you may submit a complaint with our Data Protection Manager at the postal and electronic addresses indicated or with the Spanish Data Protection Agency through its website or at its post address.

10. CHANGES TO THIS PRIVACY POLICY

TravelPerk reserves the right to modify this Privacy Policy and the Cookies Policy at any time and without giving prior notice. Users should carefully read these Privacy Policy to contact TravelPerk in other to get sales and marketing information about TravelPerk’s product. In all circumstances, the acceptance of the Privacy Policy is an essential first step towards contacting TravelPerk. The current Terms of Use will be available at all times in the relationship with Sales and Marketing.

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